Goods and Services

Goods and Services can be purchased in multiple ways.

Any work performed by the contractor before issuance of a PO or Agreement can be considered as having been done at the contractor's own risk and as volunteer work. For more information please reference the CSU Contracts & Procurement Policy.

Yes, however, it varies on the goods or services being purchased and the total amount spent. In addition, review the Non-PO Procure to Pay Policy for the possibility of a PCC purchase. If a PCC is utilized, no requisition is required.

Any amount over $10,000 for goods and $1,000 for services must be submitted on a requisition and should not be placed on PCC. These limits can be lower based on the commodity category outlined in the Non-PO Procure to Pay Policy (PDF).

Purchases under $50,000 require at least 1 quote.

All Goods & Services purchases between $50,000 - $99,999.99 require a minimum of 3 competitive quotes. If obtaining quotes from small or disabled veteran businesses, please refer to the SB/DVBE Option section below.

Purchases of $100,000 and over are required to be formally competed. If obtaining quotes from small or disabled veteran businesses, please refer to the SB/DVBE Option section below.

Small Business (SB) and/or Disabled Veteran Business (DVBE) Option

For orders of $50,000 to $250,000, SB/DVBE option is as follows:

  • A minimum of 2 quotes are required from the same classification (for example, 2 small business quotes).
  • The SB and/or DVBE need to be certified in California. Use CaleProcure to confirm if the vendor you are doing business with is a certified SB or DVBE.

**The University is held responsible to procure a minimum of 25% of its total spent from SB and 3% from DVBE annually.

Exception To Competition Requirements Sole Source and Sole Brand Form (PDF), Competitively Bid Contracts (a.k.a. Piggybacks), and Exceptions to Competition can be used to meet bid thresholds if applicable as determined by P2P. 

Supplier/vendor must be appropriately licensed and must submit a Supplier Information Form (Payee Data Record Std.204) in order to do business with SDSU. For more information on how a supplier/vendor can do business with SDSU, visit the New Supplier/Vendor Registration page. 

  1. Permitted Payment Options:
    1. Procurement Credit Card – Allowed for small dollar purchases based on the Non-PO Procure to Pay Policy.
    2. Purchase Order (PO) - Allowed
  2. Documents required:
    1. Supplier/Vendor Invoice
      1. Additional required documents are listed under the Additional Forms or Requirements section above.
  3. Payment Notes:
    1. 2-Way and 3-Way invoice matches will route to the appropriate departmental signing authorities.
    2. No PO referenced on Invoice = No Payment

Additional Notes

A CSU employee or immediate family member may not engage in any activity for compensation that is sponsored or funded by the CSU through or by a CSU contract.

**The University is held responsible to procure a minimum of 25% of its total spent from SB and 3% from DVBE annually.

**The University is held responsible to procure various recycled category products. For more information please visit the SABRC Program Requirements website for a list of products and total percentages that need to be met.