New Supplier/Vendor (Provider) Registration Process

Doing Business with SDSU

Requesting NEW Supplier/Vendor with SDSU

  1. Campus Partner identifies the need to purchase Goods and Services.
  2. Campus Partner will submit a Purchase Order Requisition to Procure-to-Pay (P2P) for review/approval.
  3. Once reviewed/approved, Procure-to-Pay (P2P) team will start the new Supplier/Vendor Setup process if necessary.
  4. Supplier/Vendor will receive Supplier Information Form (Payee Data Record Std.204)  sent securely through Adobe Sign from the Procure-to-Pay (P2P) team. 

    Timely completion of this form will ensure Purchase Orders are issued and payments will be processed without delay.

  5. Once a completed Supplier Information Form (Payee Data Record Std.204) is received the Procure-to-Pay (P2P) team will then add a new Supplier/Vendor if approved. All suppliers/vendors doing business with the State of California are required to complete a Supplier Information Form (Payee Data Record Std.204) prior to payment. This information is utilized for 1099 reporting and for withholding payments to nonresident suppliers/vendors

    Any work performed by the contractor before the date of approval can be considered as having been done at the contractor's own risk and as volunteer work. For more information please reference the CSU Contract and Procurement policy.

Updating Supplier/Vendor (Provider) Information

Audience: Supplier/Vendor and Campus Partner 

  1. Supplier/Vendor or Campus Partner will email the Procure-to-Pay (P2P) team ([email protected]) to request an update of information (ie: Company Name, Address, Contact, etc…).
  2. The Procure-to-Pay (P2P) team will review and initiate the process to update the Supplier/Vendor record, which may include requesting a new Supplier Information Form. 
  3. Supplier/Vendor record is updated, and communication is relayed that the update is complete.


Please visit the SDSU Supplier Information Form (PDR) (Youtube) guide on how to complete this form.

Requesting Direct Deposit or Electronic Funds Transfer (EFT) with SDSU

Audience: Supplier/Vendor and Campus Partner

  • For more information regarding setting up Direct Deposit or Electronic Funds Transfer please contact the Procure-to-Pay team ([email protected]).