Corporate Travel Card (CTC)

PLEASE READ: Effective April 1, 2024 – The policies and procedures represented in the Employee Domestic, Employee International, and Corporate Travel Card (CTC) pages will be replaced by Concur. A grace period of 90 days will begin, to phase out the previous policies, expiring on July 1, 2024. You are strongly encouraged to familiarize yourself with Concur during this period.
Learn About Concur

Last day to exchange your CTC is June 28, 2024

The Corporate Travel Card (CTC) is intended for University business-related expenses such as transportation, lodging, conference registration fees, and incidentals. Its purpose is to provide the traveler with a convenient payment method to make travel arrangements and to reduce the out-of-pocket expenditures made on behalf of the University. The card must never be used for personal expenses or travel-related meals.

Campus Partners will be able to exchange their old Corporate Travel Card (CTC) card for a new Aztec Travel Card (ATC) every Friday starting on April 5th from 8 a.m. to 4 p.m. at the Administration Building (AD-116).

Reconcile Transactions in Oracle iExpense

As purchases are made with the CTC, the charges will be populated in Oracle iExpense. If traveling with Concur, please see the Concur page for more information.

  • Within 30 days of the posting date of the transaction, the cardholder is required to code the charges in their Oracle iExpense by creating an Expense Report.
  • The Cardholder will review transactions for accuracy and attach corresponding itemized receipts/invoices (as well as Credit/Returns/Refunds if applicable) as listed in the Expense Report for audit.
  • The expense report will be audited by the Procure-to-Pay team once it has been reviewed and approved by the Cardholders FAH approver.

Prohibited Uses of the Corporate Travel Card (CTC)

The CTC may not be used for the following expenses:

  • Cash Advances
  • Goods and services that are intended to be on the Procurement Credit Card (PCC)
  • Meals related to business travel; this is to ensure the daily maximum meal reimbursement limit is not exceeded
  • Personal Purchases
  • CTC must never be used for personal expenses or travel-related meals