Student International Travel

Looking for student domestic travel?
Student Domestic Travel

This section only applies to students who are not employees and are using state funds.

• If your travel is being sponsored by the Research Foundation, please refer to the SDSU Research Foundation travel website for more information.
• For students who are traveling as part of an SSF-funded project, please refer to Student Affairs and Campus Diverstiy Student Success Fee for more information.
• If you are traveling for a study abroad program please contact the Global Education Office in International Affairs.

Step 1:

Review the CSU Travel Policy and the SDSU Travel Policy (PDF) to ensure you are aware of the policy's requirements. If you do not comply with the policy, you may not be reimbursed for your travel costs. 

 

Step 2:

Complete the Travel Registry

When filling out the 'Itinerary' section and you don't have your travel details, you may put placeholder information (i.e., 'XYZ') in those fields that require an entry, such as airline, hotel name, and departure airport. Other required itinerary information can be approximated until you can update with confirmed information. All Travel Registry sections noted with an exclamation mark, asterisks, alert message, or otherwise appearing as incomplete must be completed for it to be approved.

If 10 days go by, starting from when the International Safety Unit receives your Concur international travel request, and your Travel Registry for the trip has not been submitted and approved, then you may be required to resubmit your international travel request in Concur.

The Travel Registry must be completed before submitting a Concur Travel request.

Step 3:

The SDSU Department Coordinator will then complete the T2 on behalf of the student.  This must be submitted 45 days prior to travel. Refer to How to Submit the T2 Form (PDF) for more information on how to access and complete the form.

Once the Travel Registry and the T2 are approved, Travel Insurance will be issued within 2 weeks.  You cannot travel until you have received travel insurance. 

T2 & Travel Registry must be approved before travel is booked.

Step 4:

Complete & submit a Travel Expense Claim with required receipts/documentation within 60 days of the return travel date. Itemized receipts are required for all expenses of $75 or more.

Step 5:

The traveler will then receive reimbursement for any out-of-pocket costs via check or electronic payment (if the traveler has signed up for direct deposit) once the Travel Expense Claim is approved by Fiscal Authorization Hierarchy (FAH) approver and processed by the Procure-to-Pay team.   

To enroll in direct deposit, please complete and submit the Direct Deposit Authorization form via Adobe Sign. Please note this is not the same Direct Deposit as HR payroll. For more information on how to access and submit a form through an Adobe Sign Workflow please refer to How to Access Adobe Sign Workflows (PDF).