Student Travel

 

This section only applies to students who are not employees and are using state funds.

• If you are a student employee traveling on official SDSU business, please see the Employee Domestic Travel section. 
• If your travel is being sponsored by the Research Foundation, please refer to the SDSU Research Foundation travel website for more information.
• For students who are traveling as part of an SSF-funded project, please refer to Student Affairs and Campus Diverstiy Student Success Fee for more information.
• If you are traveling for a study abroad program please contact the Global Education Office in International Affairs.
• If your travel is being sponsored by your academic department, please work with that department to initiate the travel process outlined in this section.

Student Domestic Travel

Step 1:

Review CSU Travel Policy and the SDSU Travel Policy (PDF) to ensure you are aware of the requirements of the policy. If you do not comply with the policy, you may not be reimbursed for your travel costs.

Step 2:

Complete a T1/T2 Form to request authorization. Refer to How to Submit the T1/T2 Form (PDF) guide for more information on how to access and complete the form.

T1/T2  must be approved before travel begins.

Step 3:

Complete a Travel Expense Claim with required receipts/documentation within 60 days of the return travel date. Itemized receipts are required for all expenses of $75 or more.

Refer to CSU Travel Policy and the SDSU Travel Policy (PDF) for more information and guidelines for the required documentation.

Step 4:

Submit the Travel Expense Claim and required receipts/documentation to the Procure-to-Pay (P2P) team by emailing [email protected] for processing. 

Step 5:

The traveler will then receive reimbursement for any out-of-pocket costs via check or electronic payment (if the traveler has signed up for direct deposit) once the Travel Expense Claim is approved by Fiscal Authorization Hierarchy (FAH) approver and processed by the Procure-to-Pay team.

To enroll in direct deposit, please complete and submit the Direct Deposit Authorization form via Adobe Sign. Please note this is not the same Direct Deposit as HR payroll. For more information on how to access and submit a form through an Adobe Sign Workflow please refer to the How to Access Adobe Sign Workflows (PDF)

Student International Travel

Step 1:

Review the CSU Travel Policy and the SDSU Travel Policy (PDF) to ensure you are aware of the policy's requirements. If you do not comply with the policy, you may not be reimbursed for your travel costs. 

 

Step 2:

Complete a T1/T2 Form to request authorization. International travel must also be approved by the President and there must be a completed Foreign Travel Insurance Program Request (PDF). Forms must be submitted 45 days prior to travel. Refer to How to Submit the T1/T2 Form (PDF) for more information on how to access and complete the form.

T1/T2 must  be approved before travel begins.

Step 3:

Complete a Travel Expense Claim with required receipts/documentation within 60 days of the return travel date. Itemized receipts are required for all expenses of $75 or more.

Refer to CSU Travel Policy and the SDSU Travel Policy (PDF) for more information and guidelines for the required documentation.

Step 4:

Submit the Travel Expense Claim and required receipts/documentation to the Procure-to-Pay  team ([email protected]) for processing.

Step 5:

The traveler will then receive reimbursement for any out-of-pocket costs via check or electronic payment (if the traveler has signed up for direct deposit) once the Travel Expense Claim is approved by Fiscal Authorization Hierarchy (FAH) approver and processed by the Procure-to-Pay team.

To enroll in direct deposit, please complete and submit the Direct Deposit Authorization form via Adobe Sign. Please note this is not the same Direct Deposit as HR payroll. For more information on how to access and submit a form through an Adobe Sign Workflow please refer to the How to Access Adobe Sign Workflows (PDF)